Corporate Secretary

Korp provides your company's Corporate Secretary, a named Korp officer, from the month after your Certificate of Incorporation is issued. For why every Philippine corporation needs one, who may hold the seat, and the price, see Corporate Secretary on our website.

This page covers what the subscription includes and how you work with it in Korp.

What your subscription includes#

• Corporate Secretary appointment — a named Korp officer, with the related SEC filings. If the named officer becomes unavailable, we appoint a replacement and file the change at no charge.
• Annual GIS and HARBOR — one General Information Sheet per year, and the initial beneficial ownership declaration in the SEC's HARBOR registry, based on the records you supply.
• Standard annual minutes — one annual stockholders' meeting and one organizational board meeting, drafted from your written instructions.
• Routine secretary's certificates — certificates attesting to an existing, duly adopted resolution or a matter of record, up to four per subscription year.
• Bank, BIR and LGU packages — the board resolution, secretary's certificate, and signatory documents for opening a bank account, BIR registration and updates, and business permit applications and renewals.
• Stock and Transfer Book and stock certificates — setup, SEC registration, and upkeep of the STB, and issuing your stock certificates.
• Custody of statutory records — the minute book, STB, and statutory records kept at our office, with a maintained digital set.
• Compliance calendar — SEC deadline monitoring with advance reminders, live in your dashboard.
• Legal support allowance — one request per quarter of up to two hours: a legal query, an agreement review, or a transaction-specific certificate. Unused quarters don't carry over.

Our own costs — transportation, printing, notarization, courier, and handling — are included. Government fees and taxes are passed through at cost.

Not included: attending meetings, work beyond the allowances above (extra certificates, share transfers and issuances, amendments, dividend declarations and other corporate actions), and your accounting records and contracts, which stay with you or your accountant. We quote anything outside the subscription before we start.

Your first weeks#

Once your company is incorporated, we get the corporate side running:

1. eFAST account — we set up your company's account on eFAST, the SEC's online filing portal, with your Corporate Secretary as authorized filer.
2. First HARBOR declaration and GIS — we file your initial beneficial ownership declaration and your first General Information Sheet.
3. BIR and business permit documents — we prepare the board resolution and secretary's certificate that BIR registration and your business permit ask for.

What you'll see in your dashboard#

• Compliance calendar — your SEC, BIR, board, and permit deadlines go live once the engagement is active, personalized from your by-laws (a sample preview until then). Your GIS and its deadline appear here, so you can see it's handled without asking.
• Request a secretary's certificate — pick what needs certifying (a board resolution, signing authority, company details); signed documents land in your vault.
• Use your quarterly legal support — raise your included request: a query, an agreement review, or a transaction-specific certificate.
• Browse your corporate records — minutes and certificates issued through Korp, kept alongside your SEC and BIR documents.

Certificate requests in the dashboard continue to expand; until a given request is self-serve, our team handles it directly — ask in Korp ASK or reach out from your account.

Turnaround#

Our target turnaround times:

Turnaround runs from receipt of complete instructions and documents. Processing times at the SEC, BIR and LGUs are outside our control and are indicative only.

For foreign-owned companies#

Documents that originate from your parent company — such as apostilled board approvals and tax residency certificates — come from the parent's own corporate secretary or the officer responsible for its legal affairs. We tell you exactly what's needed; we don't obtain them ourselves.